Idea Ownership

Path: Community Settings >> Workflow >> Idea Owners and Teams >> Idea Owners

Idea owners are those who are assigned to partly manage selective ideas that are assigned to them by the community administrator. Multiple owners can be assigned to a single idea. This section is a part of Advanced settings.

Simply toggle the switch to access it.

  1. Idea Ownership Setup

  2. Assigning Idea Owners to Ideas

  3. My Owned Ideas Tab

  4. Idea Owner Privileges

  5. Changing the Idea Owner

Idea Ownership Setup

Turn ON Idea Ownership and you will be able to see the following option to choose

  1. Eligible Idea Owners: This will display the list of groups in the community you could choose from or have all the community members selected from the dropdown to be eligible or assigned as Idea Owners.

  2. Assign Idea Author as Owner: The administrator may choose to assign Idea submitter as the owner of the submitted idea automatically once it is submitted. In case there is a co-submitter they too will be assigned as an owner.

  3. Multiple Ownership: Turning ON this option allows the administrator to assign multiple idea owners to a single idea.

  4. Allow Idea Owners moderation rights over idea teams: Enabling this setting, the Idea owner can Assign/Unassign or Add/Remove members in the build team stage.

Assigning Idea Owners to Ideas

When the idea author is not chosen to be the default idea owner, administrators or moderators can assign idea owners to an idea from the home page. They can see a clipboard icon under the description of an idea.

 

Simply type in the first two characters of the member you would like to assign as Idea Owner and select the names. The moderators can also add a message for them if desired.

 

The assigned idea owners receive an email stating that he/she has been assigned as an owner of the idea. It also includes the assignment message.

My Owned Ideas Tab

To make it simpler for the idea owners to manage their assigned ideas, the members can access all their owned ideas from My Ideas Tab.

The members who are assigned as idea owners will see the ideas they own under the tab My Ideas >> My owned Ideas as shown below. The ideas are displayed as per the dates they were submitted.

Idea Owner Privileges

The assigned idea owners have the right to change stages and edit the ideas to which they are assigned. Though they do not have any other moderation privileges in the community.

Idea owners can change the stages of their assigned ideas from the homepage as well as the idea detail page.

1. Homepage (Grid view): Clicking on the Moderate Idea (Hammer sign) will show the stages to which the idea can be assigned by the idea owner.

 

2. Homepage (List view): 

 

3. Idea detail page: 

 

Idea Owners are allowed to edit ideas in specified stages where they are permitted to operate using the Edit option from the dropdown of 'Moderate Idea' in the Home page (List or Grid) view.

On the Idea Details page, the edit option (pencil icon) will appear besides Moderate idea (hammer icon). The screenshot is added here as a reference.

Changing the Idea Owner

Moderators of the community can change the idea owner from 3 places:

From the homepage grid view:

Click on the 'More' option (3 dots). The dropdown will show the Change owner option.

From the homepage list view:
The clipboard icon

From the Idea Detail Page:
The clipboard icon

 

The members assigned as Idea Owners automatically become the Followers of the idea, even though they have not voluntarily clicked on the "Follow" idea button.

 
Clicking on the Owner Group link on the idea detail page shows the list of selected Idea Owners.

Assigned Idea Owners can change idea status to the desired level as set by the administrator.
 
In a community where moderation is set for new ideas, the Idea Owners do not have the right to change the status from Pending Approval as they have to wait for the Moderators Approval before the idea becomes available to them. 

If the Idea Owner also happens to be a Global Moderator or a Campaign Moderator, they have all the default Moderation rights.

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