Use cases for Member Approval

Use cases for Member approval based on different permissions enabled.

Use Case 1

Workspace Member Approval = On
Community Member Approval = On

Member Self-Registration to Workspace:

•  Member registers and awaits Workspace admin approval.
• Once approved, the member receives a verification email and a community invitation.
• After verification, they become a Workspace member.
•  If assigned to a group with auto-assignment criteria, they are automatically added to the group and associated community without needing Community admin approval.

Member Self-Registration to Public Community:

• Member registers via a Public community URL.
• First, Workspace admin approval is required for Workspace access.
• Then, Community admin approval is required for participation in the community.

Quick Add or Upload by Workspace Admin (without community assignment):

• A member added by Workspace Admin gains Workspace access after email verification.
• They can join available communities but need Community admin approval to participate.

Quick Add or Upload by Workspace Admin (with community assignment):

• Member added with community assignment can participate directly in the community after email verification without needing Community admin approval.- *Quick Add or Upload by Community Admin*:
• A new non-Workspace member added by Community Admin requires Workspace admin approval before participating in the community and appearing under Community Member management.

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Use Case 2

Workspace Member Approval = On
Community Member Approval = Off

Member Self-Registration to Workspace:

• Member registers and awaits Workspace admin approval.
• Once approved, they receive a verification email and community invitation.
• After verification, they become a Workspace member and can join available communities.
• If assigned to a group with auto-assignment criteria, they are automatically added to the group and associated community.

Member Self-Registration to Public Community:

• Member registers via a Public community URL.
• Workspace admin approval is required for Workspace access.
• The member can participate in the community immediately after approval.

Quick Add or Upload by Workspace Admin (without community assignment):

• Member added by Workspace Admin gains Workspace access after email verification.
• They can join available communities within the Workspace.

Quick Add or Upload by Workspace Admin (with community assignment):

• Member is added to the community directly and can participate in the community after email verification.

Quick Add or Upload by Community Admin:

• A new non-Workspace member is added to the community by Community Admin.
• Member doesnt need Workspace admin approval.
• The member can now participate in the community and will appear under Community Member management.

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Use Case 3
Workspace Member Approval = Off
Community Member Approval = On

Member Self-Registration to Workspace:

• Member registers and receives a verification email.
• Upon verification, they become a Workspace member.
• If assigned to a group with auto-assignment criteria, they are automatically added to the group and associated community.
• Community admin approval is not required.

Member Self-Registration to Public Community:

• Member registers via a Public community URL.
• Gains Workspace access after verification but requires Community admin approval to participate in the community.

Quick Add or Upload by Workspace Admin (without community assignment):

• Member is added by Workspace Admin
• Gains Workspace access after email verification.
• They can join available communities but need Community admin approval to participate.

Quick Add or Upload by Workspace Admin (with community assignment):

•  Member is added with community assignment
• They can participate directly in the community after email verification
• Community admin approval is not required.

Quick Add or Upload by Community Admin:

• A new non-Workspace member is added to the community by Community Admin.
• They are automatically added to the Workspace and can start participating in the community after email verification.

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Use Case 4
Workspace Member Approval = Off
Community Member Approval = Off

• Member Approval is not required at any level.
• Members can join all available communities and participate as soon as they verify their email addresses.