IdeaScale Community Data Export

Path and details about community data

Path: Community Topbar >> Apps Icon >> Reporting >> Export data >> IdeaScale Community Data Export

1. Date filters

2. Time Range

3. Select your timezone

4. Choose your Campaign

5. Choose tabs to be included in your export

6. Choose stage type to be included in your export

7. Fields on each exported excel sheet

8. Output format

Date Filters

Expanding the Date Filters link will provide community administrators the option to select a Start Date and End Date in order to define the date range for data to be exported. The date range of more than a month cannot be selected.

Time Range

Alternative to Date filters is the Time Range option using which community administrators can form one out of the following available ranges:

• Last week

• Last two weeks

• Last three weeks

• Last month

Select Your Timezone

You may select your preferred timezone for viewing the exported data, allowing for a more personalized experience instead of adhering to the community's default timezone.

Choose Your Campaign

Community Administrators can choose to export data from all campaigns, active campaigns only, or a particular campaign.

Choose Tabs To Be Included In Your Export

Community Administrators can choose between the tabs they want to export. Following are the tabs they can choose from:

• Member Report - Shows all the member details.

• Community Events - Shows the type of actions performed in the community along with who and when it was performed.

• Comment Votes - Shows details about the votes on the comment.

• Idea Votes - Shows details about the votes on idea.

• Idea Details - Shows all the details about the ideas.

• Comments - Shows all comments in the community.

• Moderator Tags - Shows moderator tags assigned to ideas.

• Tags - Shows tags assigned to ideas.

Choose Stage type To Be Included In Your Export

Community Administrators can also choose between the stage types they want to export. Following are the stage types they can choose from:

• Pending (ideas which are in pending approval)

• Ideate

• Build Team

• Refine

• Estimate

• ReviewScale

• Fund

• Assessment

• Reserve

• Recycle Bin

• Off-Topic 

• Assessment Results

Fields on each Exported Excel sheet

1. Audit log

2. Member report

3. Member report campaign (separate sheet for each campaign)

4. Community events

5. Idea votes

6. Idea details

7. Comments

8. Moderator tags

9. Tags

10. Stages (Separate sheet for each stage)

11. Assessment results

Sheet 1 - Audit Log 

• Date/Time

• IP

• Type 

• Mechanism 

• Source Name 

• User ID

• Source Email 

• Via Identity Type 

• Target Name 

• Target Email 

• Event Type 

Sheet 2 - Member Report 

• Member ID

• Email Address 

• Name 

• Registered Date 

• Source 

• Status 

• Ideas 

• Votes

• Comments 

• Member Profile Language 

• Points 

• What type of member are you?

Sheet 3 - Member Report Campaign 

Each campaign will have a separate tab with the below information 

• Member ID

• Email Address

• Name

• Registered 

• Source 

• Status 

• Ideas

• Votes

• Comments 

• Member Profile Language 

Sheet 4 - Community Events 

• Event ID 

• Timestamp

• Member ID

• Action Name

• Action Direction 

• Idea ID

• Comment ID 

Sheet 5 - Comment Votes 

• Up/Down

• Voter ID

• Voter Name 

• Email Address

• Idea ID

• Comment ID

• Idea

• Comment Summary 

• URL

• Timestamp 

Sheet 6 - Idea Votes 

• Up/Down

• Voter ID

• Voter Name 

• Email Address

• Idea ID

• Idea Number

• Idea 

• URL

• Timestamp

• Voter IP

Sheet 7 - Idea Details 

• Creation Date/Time

• Idea ID

• Idea Number

• Author ID

• Stage 

• Author 

• Author Email 

• Campaign 

• Campaign Group

• Total Votes

• Vote Up

• Vote Down

• Comments 

• Title 

• Details

• Tags

• Labels

• URL

• Attachments

• Owner

• Contributors 

• Latitude 

• Longitude 

• Idea Event

• Modification Date/Time

• Any custom questions will have a separate column 

Sheet 8 - Comments

• Date 

• Idea ID

• Comment ID

• Member ID

• Idea Number 

• Author

• Author Email

• Comment 

• Attachments 

Sheet 9 - Moderator Tags

• Idea ID

• Idea Number

• Idea Title 

Sheet 10 - Tags

• Idea ID

• Idea Number

• Idea Title 

• Any tags you have in the community will have a separate column 

Sheet 11 - Stages

Each stage within each workflow will have a separate tab with the below information. This will include 'Pending', 'Pending review' and 'Off-topic' as well.

• Stage Name

• Stage Type

• Idea ID

• Idea Number

• Idea Title

• Idea Description

• Idea Custom fields (each custom field will be listed in a separate column)

• Idea Campaign

• Tags

• Labels

• Contributors

• Up Votes

• Down Votes

• Upvotes Downvotes (Net votes)

• Number of Comments

• Attachments

• Idea Submitter

• Idea Owner

• Team members

Sheet 12 - Assessment Results 

• Idea ID

• Idea Title

• Idea Description

• Idea Submitter

• Member ID

• Stage Name

• Idea Campaign 

• Assessment Rating 

• Assessment Question 

• Assessing Member ID

• Assessing Member 

• Email 

• Date  

Output format

Community data can be exported in Microsoft Excel sheet (.xls) format.

The community admin will receive following email