--- title: Submission Form description: Submission Form --- [Skip to content](https://help.ideascale.com/submission-form#main-content) English Show submenu for translations [![IdeaScale](https://help.ideascale.com/hs-fs/hubfs/ideascale-logo.png?width=223&height=31&name=ideascale-logo.png)](https://help.ideascale.com/?hsLang=en) Open main navigation Close main navigation - English Show submenu for translations - [Go to ideascale.com](https://ideascale.com/) [Go to ideascale.com](https://ideascale.com/) Hi!👋 How can we help you today? - There are no suggestions because the search field is empty. 1. [IdeaScale Support Center](https://help.ideascale.com/?hsLang=en) 2. [Campaign Management](https://help.ideascale.com/campaign-management?hsLang=en) 3. [Campaigns](https://help.ideascale.com/campaign-management?hsLang=en#campaigns) # Submission Form ## Edit, Add, Remove Elements in Submission Form ***Path: Workspace Homepage >> Navigation Panel >> >> *Campaign >> Community *>> Edit Campaign >> Submission Form*** | **What** **is the Submission Form?** | | --- | | The Submission Form is the form that members complete to submit ideas to a campaign, specifying the information required at the time of submission. | The Submission Form tab in campaign settings consists of four elements: the Submission Form itself, System Fields, Custom Fields, and Section. A Community Administrator or Campaign Administrator can reorder or drag and drop these elements on the form using the six-dot icon beside each one. ![Screenshot 2026-02-20 at 10.58.34 AM](https://help.ideascale.com/hs-fs/hubfs/Screenshot%202026-02-20%20at%2010.58.34%20AM.png?width=670&height=371&name=Screenshot%202026-02-20%20at%2010.58.34%20AM.png) --- ### Role Permissions 1. Community Administrator: Reorders, adds, and removes elements in the Submission Form, and edits or deletes Custom Fields. 2. Campaign Administrator: Reorders, adds, and removes elements in the Submission Form, but cannot edit or delete Custom Fields. --- **TABLE OF CONTENTS** [Submission form](https://help.ideascale.com/submission-form#SubmissionForm) [System Fields](https://help.ideascale.com/submission-form#SystemFields) [Custom Fields](https://help.ideascale.com/submission-form#CustomFields) [Section](https://help.ideascale.com/submission-form#Section)[Frequently Asked Questions](https://help.ideascale.com/submission-form#FrequentlyAskedQuestions) --- ### Submission Form The Submission Form includes a switch that toggles between Editing and Preview modes. Editing mode is where all form fields are configured; Preview mode shows how the questions will appear to members when they submit an idea to the campaign. ![Screenshot 2026-02-20 at 11.46.23 AM](https://help.ideascale.com/hs-fs/hubfs/Screenshot%202026-02-20%20at%2011.46.23%20AM.png?width=566&height=526&name=Screenshot%202026-02-20%20at%2011.46.23%20AM.png) The Use Template dropdown displays a list of submission forms created in other campaigns, labeled with their respective campaign names. This allows an Administrator to reuse a submission form from a different campaign in the current one without needing to recreate or reconfigure it from scratch. After a template is selected, the Administrator can still edit and customize the submission form for the current campaign. The Title and Description questions cannot be removed, though either field can be edited by selecting its pencil icon. Selecting the pencil icon displays a User Instructions field, where special instructions can be provided to guide members in filling out that field: 1. Title User Instructions: Displayed to members while they fill in the Title field on the Idea Submission Form. 2. Description User Instructions: Displayed to members to help them fill in the Description field properly. ***Note: Title and Description fields cannot be removed from the Submission Form.*** **Title User Instructions** ![Screenshot 2026-02-20 at 11.56.26 AM](https://help.ideascale.com/hs-fs/hubfs/Screenshot%202026-02-20%20at%2011.56.26%20AM.png?width=380&height=378&name=Screenshot%202026-02-20%20at%2011.56.26%20AM.png) **Description User Instructions** ![Screenshot 2026-02-20 at 11.57.17 AM](https://help.ideascale.com/hs-fs/hubfs/Screenshot%202026-02-20%20at%2011.57.17%20AM.png?width=380&height=434&name=Screenshot%202026-02-20%20at%2011.57.17%20AM.png) **Preview of Title and User Instructions** ![Screenshot 2026-02-20 at 11.59.57 AM](https://help.ideascale.com/hs-fs/hubfs/Screenshot%202026-02-20%20at%2011.59.57%20AM.png?width=380&height=258&name=Screenshot%202026-02-20%20at%2011.59.57%20AM.png)   --- ### System Fields System Fields allow an Administrator to add additional fields to the Submission Form so that more details can be captured about an idea at the time of submission. To add a field, drag and drop it into the Submission Form; to disable one, select the "x" in its corner, which returns it to the Idea System Fields section. Select Save after any change. ![Screenshot 2026-03-02 at 11.05.16 PM](https://help.ideascale.com/hs-fs/hubfs/Screenshot%202026-03-02%20at%2011.05.16%20PM.png?width=288&height=406&name=Screenshot%202026-03-02%20at%2011.05.16%20PM.png)  The available System Fields are: 1. Idea Submission Instructions: Provides guidelines or requirements that members must follow when submitting an idea. 2. Linked Ideas: Allows idea submitters or Moderators to link an idea to other existing, relevant ideas. 3. Tags: Allows tags to be added to ideas. 4. Attachment Field: Allows idea submitters to attach a supporting or relevant image or document to the idea. 5. Co-submitters: Grants co-submitters the same permissions as the original submitter. 6. Submit Ideas on Behalf of: Allows a Community Administrator to submit ideas on behalf of other members. 7. Private Idea Submission: Allows members to submit ideas privately. This can be configured to force all submissions to be private, or to notify Administrators, Moderators, and authorized groups when a private idea is submitted. ![Screenshot 2026-03-02 at 11.15.30 PM](https://help.ideascale.com/hs-fs/hubfs/Screenshot%202026-03-02%20at%2011.15.30%20PM.png?width=574&height=351&name=Screenshot%202026-03-02%20at%2011.15.30%20PM.png) 8. Submit Idea anonymously: Allows members to submit ideas anonymously. This can be configured to require all submissions to be anonymous, or to let members choose whether their idea remains anonymous. --- ### Custom Fields Custom Fields allow specific information to be gathered about the member submitting an idea. An Administrator can add and configure new fields for the Submission Form, or edit existing ones.  ### ![Screenshot 2026-03-02 at 11.23.31 PM](https://help.ideascale.com/hs-fs/hubfs/Screenshot%202026-03-02%20at%2011.23.31%20PM.png?width=300&height=375&name=Screenshot%202026-03-02%20at%2011.23.31%20PM.png) As with System Fields, a Custom Field is added by dragging and dropping it into the Submission Form, disabled using the "x" in its corner, and changes are finalized by selecting Save. ***Note: Only a Community Administrator can edit or delete Custom Fields. See Role Permissions above.*** [**Help article on Custom Fields**](https://help.ideascale.com/custom-fields-on-ideas?hsLang=en) --- ### Section A Section groups multiple Custom Field questions inside a single parent question. A Custom Field's response can also be linked so that its answer populates or controls a related Custom Field. custom field’s response so that its answer populates or controls a related custom field.  ![Screenshot 2026-03-02 at 11.30.30 PM](https://help.ideascale.com/hs-fs/hubfs/Screenshot%202026-03-02%20at%2011.30.30%20PM.png?width=587&height=464&name=Screenshot%202026-03-02%20at%2011.30.30%20PM.png) [**Help article on** **Sections**](https://help.ideascale.com/dynamic-custom-fields-sections?hsLang=en) --- ### Frequently Asked Questions ##### Can the Title or Description field be removed from the Submission Form? No. Title and Description are required questions on every Submission Form and cannot be removed, though their content can be edited and User Instructions can be added to each. ##### What happens to a field after it is removed from the Submission Form? The removed field returns to the left side of the Submission Form, where it can be dragged back in at any time. ##### Can a Submission Form be reused across campaigns? Yes. The Use Template dropdown lists submission forms created in other campaigns, and selecting one applies it to the current campaign. The form can still be edited afterward without affecting the original template's campaign. ##### Can a Campaign Administrator edit Custom Fields? No. Only a Community Administrator can edit or delete Custom Fields; a Campaign Administrator does not have this option. --- **Related Articles** - [Help Article for Custom Fields](https://help.ideascale.com/custom-fields-on-ideas?hsLang=en) - [Help Article for Dynamic Custom Fields and Sections](https://help.ideascale.com/dynamic-custom-fields-sections?hsLang=en) --- Last Updated: September 21, 2026   - [Product Updates](https://help.ideascale.com/product-updates?hsLang=en#main-content) - [2026](https://help.ideascale.com/product-updates?hsLang=en#2026) - [2025](https://help.ideascale.com/product-updates?hsLang=en#2025) - [Workspace](https://help.ideascale.com/workspace?hsLang=en#main-content) - [Workspace Homepage](https://help.ideascale.com/workspace?hsLang=en#workspace-homepage) - [Manage Workspace](https://help.ideascale.com/manage-workspace?hsLang=en#main-content) - [Workspace Configuration](https://help.ideascale.com/manage-workspace?hsLang=en#workspace-configuration) - [Email Settings](https://help.ideascale.com/manage-workspace?hsLang=en#email-settings) - 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