--- title: Search / Manage Strings description: Search, manage, update workspace or community default wordings --- [Skip to content](https://help.ideascale.com/search-/-manage-strings-1#main-content) English Show submenu for translations [![IdeaScale](https://help.ideascale.com/hs-fs/hubfs/ideascale-logo.png?width=223&height=31&name=ideascale-logo.png)](https://help.ideascale.com/?hsLang=en) Open main navigation Close main navigation - English Show submenu for translations - [Go to ideascale.com](https://ideascale.com/) [Go to ideascale.com](https://ideascale.com/) Hi!👋 How can we help you today? - There are no suggestions because the search field is empty. 1. [IdeaScale Support Center](https://help.ideascale.com/?hsLang=en) 2. [Manage Workspace](https://help.ideascale.com/manage-workspace?hsLang=en) 3. [Workspace Configuration](https://help.ideascale.com/manage-workspace?hsLang=en#workspace-configuration) # Search / Manage Strings ## Search, manage, update workspace or community default wordings ***Path: Workspace Homepage >> Navigation Panel >> Settings >> Workspace Configuration >> Strings >> Search Strings. *** ***Path: Workspace Homepage >> Navigation Panel >> Settings >> Community >> Customization >> Language and Strings >> Search/ Manage Strings. *** | **What is Search / Manage Strings?** | | --- | | Search / Manage Strings is a setting that lets an Administrator search, export, and update the default text (strings) used at either the workspace or the community level. | Strings can be located using the built-in search function, then exported and revised through a spreadsheet-based workflow. ![settings_toggle_edited](https://help.ideascale.com/hs-fs/hubfs/settings_toggle_edited.gif?width=670&height=260&name=settings_toggle_edited.gif) --- ### Role Permissions 1. **Workspace Administrator:** Accesses Search / Manage Strings through *Settings >> Workspace Configuration >> Strings >> Search Strings* and can search, export, and update workspace-level default strings. 2. **Community Administrator:** Accesses Search / Manage Strings through *Settings >> Community >> Customization >> Language and Strings >> Search/Manage* *Strings* and can search, export, and update community-level default strings. --- **TABLE OF CONTENTS** [Access Search / Manage Strings](https://help.ideascale.com/search-/-manage-strings-1#access-manage-string) [Search for Strings](https://help.ideascale.com/search-/-manage-strings-1#search-string) [Export Strings](https://help.ideascale.com/search-/-manage-strings-1#export-string) [Update and Verify Strings](https://help.ideascale.com/search-/-manage-strings-1#update-string) [Frequently Asked Questions](https://help.ideascale.com/search-/-manage-strings-1#faq) --- ### Access Search / Manage Strings Search / Manage Strings is opened from either the workspace-level or the community-level Settings path listed above, depending on the Administrator's role. ![Screenshot 2026-03-06 at 10.45.58 AM](https://help.ideascale.com/hs-fs/hubfs/Screenshot%202026-03-06%20at%2010.45.58%20AM.png?width=670&height=134&name=Screenshot%202026-03-06%20at%2010.45.58%20AM.png) --- ### Search for Strings A Workspace/Community Administrator locates specific strings by entering a keyword, which may include a period, into the filter box. ![search strings](https://help.ideascale.com/hs-fs/hubfs/search%20strings.jpg?width=670&height=290&name=search%20strings.jpg) The Regex option can be switched on or off to control how the keyword is matched. **Note:** If there is uncertainty about how a string is formatted, the Regex option should be left unchecked to avoid unintended search results. Selecting the refresh button displays every string matching the entered keyword. --- ### Export Strings Selecting **Export Strings** downloads the currently displayed strings as an Excel sheet. Before exporting, the desired export language should be selected; the sheet is generated in whichever language is chosen (the example below shows a Spanish export). ![string import excel copy](https://help.ideascale.com/hs-fs/hubfs/string%20import%20excel%20copy.jpg?width=670&height=338&name=string%20import%20excel%20copy.jpg) The exported Excel sheet includes the following columns: 1. **Strings:** The list of all exported strings that matched the search. 2. **English Text:** The English-language text for each string. 3. **English Unverified (or \[Language\] Unverified):** The text of each string in the language selected for export. If a language other than English was selected — Spanish, for example — this column is labeled \[Language\] Unverified and lists the string's text in that language. 4. **Customized/Verified:** The column in which the Administrator enters the replacement text that should override the default text for that string. --- ### Update and Verify Strings ![unverified strings](https://help.ideascale.com/hs-fs/hubfs/unverified%20strings.jpg?width=670&height=296&name=unverified%20strings.jpg) When the Workspace Administrator or Community Administrator enters replacement text into the Customized/Verified column of the exported sheet and import it via **Import Strings** action, the Unverified text shown for that string is updated to reflect the entered replacement. --- ### Frequently Asked Questions #### Why is it recommended to leave the Regex option unchecked? Leaving the Regex option unchecked is recommended whenever there is uncertainty about how a string is formatted, since enabling Regex without knowing the exact format can produce unintended search results. #### Does entering a keyword automatically display matching strings? No. After a keyword is entered in the filter box, the refresh button must be selected to display the strings matching that keyword. #### Can strings be exported in a language other than English? Yes. A language can be selected before exporting, and the exported sheet's Unverified column is labeled for whichever language was selected, showing that language's text for each string. #### What determines whether Search / Manage Strings displays Workspace or Community Settings? This depends on the Administrator's permissions; where permitted, the switch within Search / Manage Strings toggles between Workspace and Community Settings. --- **Related Articles** - [Help Article for Import Strings](https://help.ideascale.com/import-strings-new-admin-panel?hsLang=en) - [Help Article for Workspace Strings](https://help.ideascale.com/import-strings-new-admin-panel?hsLang=en)   Last Updated: August 7, 2026 - [Product Updates](https://help.ideascale.com/product-updates?hsLang=en#main-content) - [2026](https://help.ideascale.com/product-updates?hsLang=en#2026) - [2025](https://help.ideascale.com/product-updates?hsLang=en#2025) - [Workspace](https://help.ideascale.com/workspace?hsLang=en#main-content) - [Workspace Homepage](https://help.ideascale.com/workspace?hsLang=en#workspace-homepage) - [Manage Workspace](https://help.ideascale.com/manage-workspace?hsLang=en#main-content) - [Workspace Configuration](https://help.ideascale.com/manage-workspace?hsLang=en#workspace-configuration) - 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