--- title: Manage Workspace - Settings description: Overview of all the settings that would be available in Manage Workspace --- [Skip to content](https://help.ideascale.com/manage-workspace-beta#main-content) English Show submenu for translations [![IdeaScale](https://help.ideascale.com/hs-fs/hubfs/ideascale-logo.png?width=223&height=31&name=ideascale-logo.png)](https://help.ideascale.com/?hsLang=en) Open main navigation Close main navigation - English Show submenu for translations - [Go to ideascale.com](https://ideascale.com/) [Go to ideascale.com](https://ideascale.com/) Hi!πŸ‘‹ How can we help you today? - There are no suggestions because the search field is empty. 1. [IdeaScale Support Center](https://help.ideascale.com/?hsLang=en) 2. [Manage Workspace](https://help.ideascale.com/manage-workspace?hsLang=en) # Manage Workspace - Settings ## Overview of all the settings that would be available in Manage Workspace ***Path: Workspace Homepage >> Navigation Panel >> Settings >> Workspace*** | **What is Manage Workspace?** | | --- | | Manage Workspace is the central settings area where a Workspace Administrator configures features β€” Workspace Configuration, Email Settings, Security, Subscription, AI, and Data β€” that apply across every community in the workspace. | Workspace settings are organized into six categories that enable customization and configuration of workspace features according to specific requirements. These settings apply to all communities within the workspace. **![Screenshot 2026-08-05 at 12.26.29 PM](https://help.ideascale.com/hs-fs/hubfs/Screenshot%202026-08-05%20at%2012.26.29%20PM.png?width=233&height=306&name=Screenshot%202026-08-05%20at%2012.26.29%20PM.png)** --- ### Role Permissions 1. **Workspace Administrator:** Views and edits all the sections with the Manage Workspace settings. 2. **All Roles (Community Administrators, Moderators & Members):** Does not have access to any section of the Manage Workspace. --- **TABLE OF CONTENTS** [Workspace Configuration](https://help.ideascale.com/manage-workspace-beta#WorkspaceConfiguration)[Email Settings](https://help.ideascale.com/manage-workspace-beta#EmailSettings) [Security](https://help.ideascale.com/manage-workspace-beta#Security) [Subscription](https://help.ideascale.com/manage-workspace-beta#Subscription) [AI](https://help.ideascale.com/manage-workspace-beta#AI) [Data](https://help.ideascale.com/manage-workspace-beta#DataManagement) --- ### Workspace Configuration This setting configures the workspace through sub-settings: 1. **Workspace Info β€”** [Help Article for Workspace Info](https://help.ideascale.com/workspace-info-1?hsLang=en) 2. **Profile Questions β€”** [Help Article for Profile Questions](https://help.ideascale.com/workspace-member-profile-questions-new-admin-panel?hsLang=en) 3. **Strings β€”** [Help Article for Strings](https://help.ideascale.com/workspace-strings?hsLang=en) 4. **AI Features β€”** [Help Article for AI Features](https://help.ideascale.com/ai-features?hsLang=en) ![Screenshot 2026-08-05 at 12.35.54 PM](https://help.ideascale.com/hs-fs/hubfs/Screenshot%202026-08-05%20at%2012.35.54%20PM.png?width=300&height=207&name=Screenshot%202026-08-05%20at%2012.35.54%20PM.png) --- ### Email Settings This section comprises all email-related settings. ![Screenshot 2026-08-05 at 12.33.40 PM](https://help.ideascale.com/hs-fs/hubfs/Screenshot%202026-08-05%20at%2012.33.40%20PM.png?width=305&height=178&name=Screenshot%202026-08-05%20at%2012.33.40%20PM.png) ***[Help Article on Email Settings](https://help.ideascale.com/workspace-general-settings?hsLang=en)*** --- ### Security This section provides options for establishing various authentication methods, enabling auto approvals, establishing security policies, and configuring the SSO Debugger. 1. **Authentication β€”** [Help Article for Authentication](https://help.ideascale.com/workspace-authentication-new-admin-panel?hsLang=en) 2. **Access Control β€”** [Help Article for Access Control](https://help.ideascale.com/workspace-access-control-new-admin-panel?hsLang=en) 3. **Security Policy β€”** [Help Article for Security Policy](https://help.ideascale.com/workspace-security-policy-new-admin-panel?hsLang=en) 4. **GDPR β€”** [Help Article for GDPR](https://help.ideascale.com/workspace-gdpr-new-admin-panel?hsLang=en) 5. **SSO Debugger β€”** [Help Article for SSO Debugger](https://help.ideascale.com/sso-debugger-new-admin-panel?hsLang=en) 6. **SCIM Audit Logs β€”** [Help Article for SCIM Audit Logs](https://help.ideascale.com/scim-audit-logs?hsLang=en) ![Screenshot 2026-08-05 at 12.32.31 PM](https://help.ideascale.com/hs-fs/hubfs/Screenshot%202026-08-05%20at%2012.32.31%20PM.png?width=311&height=309&name=Screenshot%202026-08-05%20at%2012.32.31%20PM.png) --- ### Subscription This section shows the subscription dashboard for the workspace, displaying the number of communities and campaigns, seats taken, tokens used, and billing information. ![Screenshot 2026-08-05 at 12.38.01 PM](https://help.ideascale.com/hs-fs/hubfs/Screenshot%202026-08-05%20at%2012.38.01%20PM.png?width=311&height=86&name=Screenshot%202026-08-05%20at%2012.38.01%20PM.png) **[Help Article on Subscription Dashboard](https://help.ideascale.com/subscription-dashboard-newadmin-panel?hsLang=en)** --- ### AI This section allows the Workspace Administrator to create, edit, or delete prompts used in the AI chatbot. **Note:** This "AI" category manages prompts for the AI chatbot and is distinct from "AI Features" under Workspace Configuration, which controls AI-related feature toggles. ***![Screenshot 2026-08-05 at 12.38.36 PM](https://help.ideascale.com/hs-fs/hubfs/Screenshot%202026-08-05%20at%2012.38.36%20PM.png?width=302&height=84&name=Screenshot%202026-08-05%20at%2012.38.36%20PM.png)*** [**Help Article on AI Prompt Library**](https://help.ideascale.com/ai-chatbot?hsLang=en) --- ### DataΒ  This section allows the Workspace Administrator to manage, erase, or delete members and communities. **![Screenshot 2026-08-05 at 12.39.39 PM](https://help.ideascale.com/hs-fs/hubfs/Screenshot%202026-08-05%20at%2012.39.39%20PM.png?width=318&height=219&name=Screenshot%202026-08-05%20at%2012.39.39%20PM.png) *[Help Article on Data](https://help.ideascale.com/workspace-data-management-new-admin-panel?hsLang=en)*** Last Updated: July 7, 2025 - 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