Details on how to auto approve members to the workspace
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Path: Workspace Homepage >> Apps Icon >> Manage Workspace >> Security >> Access Control >> Approvals >> Auto Approval
Enter the domains that have to be auto-approved. You can add the domains starting with the @ sign and hit the enter button to add. E.g. @hotmail.com , @mailinator.com, @rediffmail.com.
Any member registering with a domain that is auto-approved in the workspace or community will receive a verification email with a code to verify themselves.
Clicking on the verify my email link will ask you to enter the code in the email and set your workspace or community profile.
Select an action to be taken when the email domains mentioned in auto approve list do not match.
a. Moderate Access: Selecting this will put the user with the email address other than auto approved list, in a moderation queue. The moderator of the community will then have to approve or reject the user.
b. Reject Access: Selecting 'Reject access' will display an access prohibition message to the user who is trying to register with a non-approved email address. For example, if @mailinator.com has been blocklisted, it will receive the message as shown in the image below.
Mark all Existing Members as Pending :
If Moderate Access is selected under When Auto Approve list do not match dropdown, this option will appear. Setting up Blocklist and Auto Approve list is only applicable to the new registering members. The existing ones will still have access to the community regardless of their email domain. This setting updates the existing members as well and based on their email domain allows access to the community if the email domain matches the approved one. But if it does not match, the members will be put under moderator approval and will not have access to the community till the moderator approves them.